membership policy

1. Purpose

This Membership Policy outlines the rights, responsibilities, and conditions of membership at Upfield Soccer Club Inc. It aims to ensure a safe, inclusive, and well-governed environment for all members.

2. Membership Eligibility

Membership is open to individuals who:

• Register as a player, coach, team official, volunteer, or committee member

• Complete registration via the club’s nominated registration systems, including Dribl, MyFootball, and Passform

• Pay all applicable membership fees

• Agree to comply with this policy, club by-laws, codes of conduct, and the rules of Football Victoria and Football Australia

3. Types of Membership

Membership categories may include, but are not limited to:

• MiniRoos (ages 6–11)

• Junior Players

• Senior Players (Men’s, Women’s, Over 35s)

• Coaches & Team Officials

• Volunteers

• Life Members (where applicable)

Membership is valid for the season in which registration occurs and is not transferable.

4. Member Rights

Financial members are entitled to:

• Participate in club activities relevant to their membership category

• Access club facilities, training sessions, and matches

• Vote at General Meetings where permitted under the Club Constitution

• Be treated with respect, fairness, and inclusion

5. Member Responsibilities

All members must:

• Comply with the Upfield Soccer Club Code of Conduct

• Follow the rules and policies of Football Victoria and Football Australia

• Treat players, officials, referees, volunteers, and spectators with respect

• Not engage in behaviour that may bring the club or the sport into disrepute

• Respect club facilities, equipment, and property

6. Behaviour Management & Discipline

The club reserves the right to take disciplinary action, including suspension or termination of membership, where a member:

• Breaches club policies or codes of conduct

• Engages in misconduct, unsafe behaviour, or harassment

• Fails to comply with disciplinary decisions or directions

All disciplinary actions will be handled in accordance with principles of procedural fairness.

7. Privacy & Data Management

Upfield Soccer Club Inc. collects and manages personal information in accordance with applicable privacy laws.

Member information may be collected, stored, and managed through club-approved systems including Dribl, MyFootball, and Passform and is used solely for:

• Registration and eligibility verification

• Team, competition, and match administration

• Club communication and operational requirements

• Compliance with governing body and insurance obligations

Personal information is only shared with governing bodies or service providers where required for football administration or legal compliance.

8. Policy Review

Upfield Soccer Club Inc. reserves the right to amend this Membership Policy at any time. Members will be notified of significant changes where appropriate.